FINANCIAL ITEMS
The budget is established every spring for the coming year and is presented to the Booster Club membership for approval according to the bylaws. Copies may be obtained from the Booster Club co-treasurers.
The budget provides money to support the entire band program: Three concert bands, marching band, jazz band, indoor drumline and winter guards. Students who choose to participate in Marching Band, Indoor Drumline, or Winter Guard pay a fee to help cover the cost of their uniforms, instruction, and transportation to games, performances, competitions, etc. The purchase and repair of school-owned instruments, the purchase of music, etc., benefit all components of the band program.
In order to supplement the concert band resources and to keep fees as low as possible, the Booster Club sponsors a variety of fundraisers every year. We cannot possibly meet our budgetary requirements unless we have the support of all parents and students. Several of the fundraisers require selling car wash certificates, bed sheets, flowers, and other things. Other fundraisers involve selling and working events like our Fish Fry or Barbecue. In order for our organization to function we need everyone’s help on our fundraisers!
Making Payments
The schedule for making payments for fees, trips, etc. will be communicated on event flyers sent home with students, extra copies are available in the band room, via email and posted on the band calendar. Please make sure that you get this information. If you need to make special arrangements for a modified payment plan, please contact the co-treasurers or Executive Board in advance and in writing. We are always willing to work with you on a payment plan that may be more convenient. Payments may be made by personal check, money order, transfer of Student Ledger from Student Ledgers (see below) or Clover High School Band Booster club for everything else. Please be absolutely sure to write your student's name and what the payment is for (trip fees, fruit sale, etc.) on the check. Payments should be placed in a sealed envelope with the student’s name and a description of what the payment is for, written on the outside of the envelope. Envelopes should be placed in the drop box (blue box) in the band room, where the treasurer will collect them. All payments will be applied to the oldest outstanding balance.
Please be advised that in the event that there is a check returned to the treasurer for non-sufficient funds, there will be a $30 charge allowed by the state of South Carolina in addition to the face amount of the check for collection. In the event that we are not able to collect this negotiable item through the normal course of business, we will enlist the proper legal steps for collection of the debt.
Checks may be mailed to the following address:
Clover High School
1625 Hwy 55
Clover, SC 29710
Student Ledgers - If you choose to make payments by using a credit balance in your Student Ledger from fundraising, request to transfer your money via your CHARMS account. Money from your student ledger can be used to pay your band fees.
Cash - If you must pay by cash, please seal the cash in an envelope. On the outside of the envelope, write the student's name, the amount enclosed, the date, and what the cash is for. Do not mail cash. Statements are e-mailed out each month to the parents/guardians on file in the band room office.
PayPayl - If you choose to make a payment using a credit card you can pay using the CHARMS system using PayPal. Funds will be automatically added to a student's ledger via CHARMS/PayPal. Please be aware that there is a small convenience fee to pay using a credit card.
You may make PayPal payments by clicking the following link: PayPal CHARMS Payment
Student Ledgers
What are student ledgers? Each student begins the year with fees that can be paid either through regular payments or by earning credits. A student earns credit to their ledger in ways specified by the Booster Club Board. All student ledgers are maintained in via the CHARMS internet database. Presently students can earn credits by working events such as Fish Fry, or participating in fundraisers selling items such as Autobell Giftcards, Sheets, or other items. The Booster Club may announce other opportunities for earning credit for student ledgers from time to time. The Booster Club established the student ledgers both to help parents and students offset band expenses and to encourage participation in fundraising activities. Accrued credits can be used to pay for most fees, trips and expenses. The treasurers may remove credit from a student’s ledger to offset any outstanding unpaid debt that the student has incurred.
How do I establish a Student Ledger? Student Ledgers are automatically set up by the co-treasurers at the beginning of each student’s band career and balances (positive and negative) carry over each year until the student either graduates or withdraws from band. Committee chairs are responsible for reporting all credits earned to the treasurer by the end of each month. The treasurer then updates the student ledger and e-mails an individual statement prior to the monthly Booster meeting.
How will my ledger be affected when my sibling joins the band? When two or more students from one family are in the program, each student is assigned their own ledger. Families with multiple students receive a fee discount $50 for each sibling after the first student when both are enrolled in the same year.
Do Student Ledgers roll-over from year to year? As long as a student is in the program their ledger will not expire. Some students use credits as they earn them. Other students choose to let the credits accumulate for several years, then use them to completely cover a major expense such as marching fees or spring trip.
What happens to unused funds when I graduate or if I leave the program? Unused credit balances revert to the general band fund when a student graduates or leaves the Clover band program. Outstanding credits may not be transferred to another student except in the event that the ledger is held open for a younger sibling.
May I earn credits for another student in the program? Yes, as long as the credits are designated for someone else before they are posted. Credits cannot be transferred from one ledger to another ledger without written consent from the parents/guardians.
How can I use my Student ledger? With very few exceptions, available funds in the student ledger can be used for any program expense. In order to use ledger funds, a student or his/her parent must request a transfer of funds via CHARMS. If the "New Balance" shown in the Student ledger is insufficient to cover the fee being paid, the fund transfer form should be accompanied by a personal check, money order or cash for the difference.
STUDENTS AND PARENTS MUST ALWAYS BE CERTAIN THAT THE METHOD OF PAYMENT IS CLEARLY MARKED WITH THE STUDENT'S NAME, DATE, AMOUNT PAID, AND WHAT THE PAYMENT IS FOR. Envelopes are available on the black box for payments and should be clearly marked on the outside.
Example: Sara sees that the second payment of $100.00 for the spring trip is due on March 1st. She checks her Student Ledger and finds that her new balance is $86.54. She and her family decide to use all of her available credit towards this payment. Her parent also writes a personal check for the $13.46 difference. Sara writes a Student Ledger Transfer Form for $86.54. Sara then puts both the check and the form on or before March 1, into an envelope and writes on the outside her name, $100, 2nd payment for spring trip.
Note: If Sara's ledger is in good standing, it is her option to use all, some, or none of her available balance. However, if she has outstanding unpaid debt, the treasurers may apply her balance to reduce the debt.
Any outstanding fees are the responsibility of the student and are transferred to their school account prior to graduation for seniors or upon withdrawal from the band program for underclassmen. Non-payment of these fees will result in the loss of school privileges, including parking permits, prom tickets, and walking at graduation
The budget is established every spring for the coming year and is presented to the Booster Club membership for approval according to the bylaws. Copies may be obtained from the Booster Club co-treasurers.
The budget provides money to support the entire band program: Three concert bands, marching band, jazz band, indoor drumline and winter guards. Students who choose to participate in Marching Band, Indoor Drumline, or Winter Guard pay a fee to help cover the cost of their uniforms, instruction, and transportation to games, performances, competitions, etc. The purchase and repair of school-owned instruments, the purchase of music, etc., benefit all components of the band program.
In order to supplement the concert band resources and to keep fees as low as possible, the Booster Club sponsors a variety of fundraisers every year. We cannot possibly meet our budgetary requirements unless we have the support of all parents and students. Several of the fundraisers require selling car wash certificates, bed sheets, flowers, and other things. Other fundraisers involve selling and working events like our Fish Fry or Barbecue. In order for our organization to function we need everyone’s help on our fundraisers!
Making Payments
The schedule for making payments for fees, trips, etc. will be communicated on event flyers sent home with students, extra copies are available in the band room, via email and posted on the band calendar. Please make sure that you get this information. If you need to make special arrangements for a modified payment plan, please contact the co-treasurers or Executive Board in advance and in writing. We are always willing to work with you on a payment plan that may be more convenient. Payments may be made by personal check, money order, transfer of Student Ledger from Student Ledgers (see below) or Clover High School Band Booster club for everything else. Please be absolutely sure to write your student's name and what the payment is for (trip fees, fruit sale, etc.) on the check. Payments should be placed in a sealed envelope with the student’s name and a description of what the payment is for, written on the outside of the envelope. Envelopes should be placed in the drop box (blue box) in the band room, where the treasurer will collect them. All payments will be applied to the oldest outstanding balance.
Please be advised that in the event that there is a check returned to the treasurer for non-sufficient funds, there will be a $30 charge allowed by the state of South Carolina in addition to the face amount of the check for collection. In the event that we are not able to collect this negotiable item through the normal course of business, we will enlist the proper legal steps for collection of the debt.
Checks may be mailed to the following address:
Clover High School
1625 Hwy 55
Clover, SC 29710
Student Ledgers - If you choose to make payments by using a credit balance in your Student Ledger from fundraising, request to transfer your money via your CHARMS account. Money from your student ledger can be used to pay your band fees.
Cash - If you must pay by cash, please seal the cash in an envelope. On the outside of the envelope, write the student's name, the amount enclosed, the date, and what the cash is for. Do not mail cash. Statements are e-mailed out each month to the parents/guardians on file in the band room office.
PayPayl - If you choose to make a payment using a credit card you can pay using the CHARMS system using PayPal. Funds will be automatically added to a student's ledger via CHARMS/PayPal. Please be aware that there is a small convenience fee to pay using a credit card.
You may make PayPal payments by clicking the following link: PayPal CHARMS Payment
Student Ledgers
What are student ledgers? Each student begins the year with fees that can be paid either through regular payments or by earning credits. A student earns credit to their ledger in ways specified by the Booster Club Board. All student ledgers are maintained in via the CHARMS internet database. Presently students can earn credits by working events such as Fish Fry, or participating in fundraisers selling items such as Autobell Giftcards, Sheets, or other items. The Booster Club may announce other opportunities for earning credit for student ledgers from time to time. The Booster Club established the student ledgers both to help parents and students offset band expenses and to encourage participation in fundraising activities. Accrued credits can be used to pay for most fees, trips and expenses. The treasurers may remove credit from a student’s ledger to offset any outstanding unpaid debt that the student has incurred.
How do I establish a Student Ledger? Student Ledgers are automatically set up by the co-treasurers at the beginning of each student’s band career and balances (positive and negative) carry over each year until the student either graduates or withdraws from band. Committee chairs are responsible for reporting all credits earned to the treasurer by the end of each month. The treasurer then updates the student ledger and e-mails an individual statement prior to the monthly Booster meeting.
How will my ledger be affected when my sibling joins the band? When two or more students from one family are in the program, each student is assigned their own ledger. Families with multiple students receive a fee discount $50 for each sibling after the first student when both are enrolled in the same year.
Do Student Ledgers roll-over from year to year? As long as a student is in the program their ledger will not expire. Some students use credits as they earn them. Other students choose to let the credits accumulate for several years, then use them to completely cover a major expense such as marching fees or spring trip.
What happens to unused funds when I graduate or if I leave the program? Unused credit balances revert to the general band fund when a student graduates or leaves the Clover band program. Outstanding credits may not be transferred to another student except in the event that the ledger is held open for a younger sibling.
May I earn credits for another student in the program? Yes, as long as the credits are designated for someone else before they are posted. Credits cannot be transferred from one ledger to another ledger without written consent from the parents/guardians.
How can I use my Student ledger? With very few exceptions, available funds in the student ledger can be used for any program expense. In order to use ledger funds, a student or his/her parent must request a transfer of funds via CHARMS. If the "New Balance" shown in the Student ledger is insufficient to cover the fee being paid, the fund transfer form should be accompanied by a personal check, money order or cash for the difference.
STUDENTS AND PARENTS MUST ALWAYS BE CERTAIN THAT THE METHOD OF PAYMENT IS CLEARLY MARKED WITH THE STUDENT'S NAME, DATE, AMOUNT PAID, AND WHAT THE PAYMENT IS FOR. Envelopes are available on the black box for payments and should be clearly marked on the outside.
Example: Sara sees that the second payment of $100.00 for the spring trip is due on March 1st. She checks her Student Ledger and finds that her new balance is $86.54. She and her family decide to use all of her available credit towards this payment. Her parent also writes a personal check for the $13.46 difference. Sara writes a Student Ledger Transfer Form for $86.54. Sara then puts both the check and the form on or before March 1, into an envelope and writes on the outside her name, $100, 2nd payment for spring trip.
Note: If Sara's ledger is in good standing, it is her option to use all, some, or none of her available balance. However, if she has outstanding unpaid debt, the treasurers may apply her balance to reduce the debt.
Any outstanding fees are the responsibility of the student and are transferred to their school account prior to graduation for seniors or upon withdrawal from the band program for underclassmen. Non-payment of these fees will result in the loss of school privileges, including parking permits, prom tickets, and walking at graduation